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Job Details


Company name
University of Southern California


Ellensburg, WA

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Central Washington University

To apply for a job at Central Washington University, please go to Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.

Job ID




Full/Part Time




Job Summary

The Student Media Business Supervisor position is primarily responsible for recruiting, training and motivating a student advertising/underwriting sales staff to meet revenue goals for Central Washington University's student media outlets: The Observer, The Observer on-line, Pulse, Wildcat Films, Ellensburg Live, Central Newswatch and Central Communication Agency. This position is responsible for generating new revenue streams, building mutually beneficial partnerships with the business community and professional groups, and preparing students for entry-level positions within the advertising industry. The position is also responsible for managing each student media outlet's budget and human resources tasks (forecasting, billing, collections, reconciliation, record-keeping, archiving, payroll, and personnel paperwork).

Job Duties

Advertising & Marketing Responsibilities - The Observer, Pulse, and Wildcat Films:

- Develop and implement advertising and marketing plans for the advertising and marketing products provided by student media outlets.

- Analyze business trends, sales statistics and website analytics to identify sales opportunities.

- Develop and maintain relationships with potential local clients by way of groups such as the Kittitas County Chamber of Commerce, the Ellensburg Downtown Association, Rotary, etc.

- Maintain relationships with national accounts to ensure that orders are processed as required to receive payment.

- Initiate trade agreements between student media.

- Prepare and assist in student sales presentations to major accounts.

- Maintain quality control, and ensure compliance with all requirements for all promotional campaigns for student media.

- Work with creative staff to ensure that student media campaigns meet deadlines. This includes development, design and layout of advertisements for the different media.

- Prepare rate structure for broadcast, print, digital advertising/ underwriting sales and agency opportunities.

- Recommend and implement rate increases as required to the Student Media Board (SMB).

- Partner with other media on promotional events.

- Prepare monthly and yearly goals for advertising staff.

- Ameliorate advertising /underwriting errors and customer complaints.

- Train staff in advertising and underwriting acceptability standards.

- Coordinate sales efforts through weekly meetings.

Fiscal Responsibilities - Observer, Pulse, and Wildcat Films:

- Make budget projections and adjust plans as appropriate.

- Monitor income/expense and budget status reports, identify problem areas and take corrective action as needed.

- Manage and execute monthly billing and collections activity for clients' purchase of advertising services.

- Reconcile accounts.

- Keep archive of financial records.

- Manage payroll and keep appropriate documentation for all student employees.

- Every four years, develop requests for Services & Activities fee funding

- Annually, execute S&A reporting requirements.

- Oversee and report use of PRO-Card, documenting processes and expenses according to University policy.

- Oversee student travel budget.

- Assist students in their funding requests to the S&A Committee and Student Academic Senate for student travel, following University policy.

Supervisor Duties:

- Actively engages in recruitment and hiring new employees.

- Clearly defines performance expectations, ensure accountability, and provides ongoing informal feedback, coaching, and mentoring. Conducts formal performance evaluations.

- Ensures employees have necessary resources.

- Oversees and directs the work of staff; serves as mentor, coach and leader, and resolves complaints or issues.

- Promotes professional development opportunities.

- Develops and fosters supportive working relationships, motivation and engagement.

- Communicates information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community.

- Takes corrective action in a timely manner.

- Recognizes and rewards employees for good performance.

- Schedules employee work hours/shifts; monitor hours worked. Approve payable time and absence requests.

- Adjusts leadership style as needed to achieve results.

- Recognizes value of and promotes diverse workforce. Values and encourages diverse perspectives, creativity and teamwork

Production Responsibilities - The Observer:

- Supervise preparation of newspaper and magazine advertising dummies and maintain control over dummy changes resulting in late ads.

- Review and correct proofs.

- Work with newspaper distribution staff to ensure timely and efficient on-campus and off-campus newspaper distribution.

- Work with newspaper printing vendor to ensure quality production and timely printing schedule.

- Maintain archive of The Observer, both hard copy and electronic copies

- Maintain archive of all student media outlets.

- Keep office supplies stocked

- Attend twice-quarterly monthly Student Media Board meetings

- Other duties as assigned

Minimum Qualifications

Bachelor's degree in advertising, public relations or closely related field, OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Experience working with the general public, making presentations , handling inquiries, and resolving complaints

Experience monitoring, reconciling and/or managing budgets, OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position

Preferred Qualifications

Experience working with student media in a college setting

Working knowledge of the functions of advertising in a student publication environment.

Experience supervising and/or mentoring students

Leadership roles in advertising, marketing or public relations associations or organizations


Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.

Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.

Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.

Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.

Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.

Pay,Benefits, & Work Schedule


: $3,123/month with periodic increases up to $4,085/month


: Monday - Friday, 8:00am-5:00pm (1 hour lunch) / 10 Month Appointment / PSE Bargaining Unit 7

Working Conditions

: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.


CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit:

How To Apply

To apply for this position, you must complete the on-line application and attach:

A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;

Resume including work history, education, training; and

Contact information for three professional references.

Screening Begins: September 12, 2017

**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.

Contact Information

Name: Ashlie Crawford

Title: Administrative Specialist


Phone: (509) 963-1845

Website: Communication Department

Please contact Human Resources at

or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

This position is part of a Public School Employees of Washington (PSE) bargaining unit. New employees are required to meet the membership requirements of the current collective bargaining agreement within 30 calendar days of employment.

The seniority date for the selected applicant shall be set in accordance with Article 43.2 of the Public School Employees (PSE) collective bargaining agreement. PI99575798

Company Profile
The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology and international business, USC's diverse curricular offerings provide extensive opportunities for interdisciplinary study, and collaboration with leading researchers in highly advanced learning environments. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.

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