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Tallahassee, FL

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Requisition No: 37972 
Agency: Agriculture and Consumer Services
Position Number: 42001899 
Salary:  $34,501.48 
Posting Closing Date: 06/19/2018 
A bachelor's degree from an accredited college or university with a major course of study in marketing, business, merchandising, economics, agriculture, international affairs, leisure services, or communications and two (2) years of professional experience in marketing, advertising, public relations, agriculture, international affairs, leisure services, business or industry development, the travel industry or in hotel or restaurant management; or
A master’s degree from an accredited college or university with a major course of study in business administration and one (1) year of professional experience as described above.
Professional or paraprofessional experience as described above can substitute on a year-for-year basis for the required college education.
The candidate for this position will be required to possess a valid Driver License.
***Applicants must complete all fields in the Candidate Profile.  Work history, hours worked and formal education are required to be considered in qualifying for this position.  Responses to Qualifying Questions must be verifiable in the Candidate Profile.  Resumes and other documentation can be attached to provide additional information***
The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities.  Qualified individuals with disabilities are encouraged to apply.
Moderate travel required.
Must be able to travel a minimum of 50% of scheduled hours. Monthly travel will vary based on activities scheduled.
Some weekend and evening travel required for attending meetings, events and conferences.
Must be willing to obtain additional training appropriate to job functions.
Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
Employee may be required to work evenings, weekends and/or holidays due to emergency response duties.
Serves as the primary point of contact, coordinator and on-site lead for division-sponsored meetings and events that promote division programs.  Represents the division and department at various conferences, meetings and events held at state and national levels. Conducts meeting/event planning, design and production while managing all project delivery elements within time limits and budget. Arranges meeting/event following all division and department standards.
Coordinates with sponsor organization(s), vendors, exhibitors, stakeholders and division staff to identify intended outcomes and needs and ensures successful event.  Proposes ideas to improve provided services and meeting/event quality. Provides feedback and periodic reports to leadership and stakeholders. Conducts market research and gathers information about future meeting/event locations and needed resources. Establishes timelines for planning of future meeting/events and maintains open communication with leadership and stakeholders throughout the planning process. Establishes standardized meeting/event procedures.
Plans, organizes, manages and facilitates all division meetings, conferences and events that promote division programs. Responsible for pre-event planning and on-site execution, such as registration, decor, transportation, location, attendee list, special guests, audio visual, equipment, promotional material, etc. Ensures compliance with insurance, legal, health and safety obligations.  Identifies staffing requirements and coordinates staff activities. Coordinates with outreach and communication staff to promote and publicize meeting/event. Manages logistics of meeting/event set up, break-down, and follow-up. Proactively handles any arising issues and troubleshoots any emerging problems during the meeting/event. Tracks key performance areas and identifies areas of improvement for future meetings/events. Conducts pre- and post – meeting/event evaluations, reports on outcomes, and suggests changes.
Works with outreach staff to measure and evaluate the effectiveness of division meeting/event initiatives. Identifies barriers and recommends effective resolutions that improve processes and meeting/event satisfaction. Ensures meetings/events are evaluated annually and recommendations are made for improvement based on results. Researches tools and technology to improve meeting/event outcomes and recommends improvements to streamline processes and generate interest and participation.
Provides support for projects and objectives assigned under the direct supervision of the Outreach Program Director.  Carries out assigned duties by researching, collecting data, sorting, preparing and proofing correspondence, filing and sending project files to staff and other stakeholders. Responsible for coordinating arrangements for meetings, presentations, seminars and trainings, as requested by the Outreach Program Director. Ensures timely attendance for scheduled meetings, where and when they are needed. Works independently in the absence of the Outreach Program Director.
Assists in the development of an annual meeting/events budget and plan. Works with Bureau Chief and Program Director on facility and location contract terms. Adheres to established budget for each meeting/event to prevent overruns.
Assists with the emergency management functions of the bureau during periods of disaster. 
Performs other related duties as assigned.
Knowledge of principles and practices of meeting and event planning.
Knowledge of principles of administrative management, including office procedures and reporting.
Ability to analyze, synthesize, and evaluate information and data for use in program improvement.
Ability to interpret laws, rules, and regulations.
Ability to learn and utilize computer processes.
Ability to establish and maintain productive business relationships.
Ability to communicate effectively both orally and in writing with internal and external customers.
Ability to manage multiple projects independently.
The **MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The **MEMBERS ONLY**SIGN UP NOW***. supports a Drug-****, F.S., Drug-Free Workplace Act.
Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here
.  All documentation is due by the close of the vacancy announcement. 
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